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Microsoft Office Word Templates

Microsoft Office Word document templates make producing standard documents easy. Every document looks the same and follows corporate design standards. Even temporary staff and those with few Word skills can produce great results; every time and with the minimum of fuss and training.

Ability Software Consultants often work with design and marketing agencies on producing templates to match company branding. We have found that design agencies usually work in an Apple Macintosh environment, using applications such as QuarkXPress and Macromedia Freehand, with designers who typically have little to no experience of Microsoft Windows or Microsoft Office Word. We translate these branded designs into functioning templates.

Many of the templates that we produce include startup forms, or dialog boxes, that prompt the user for information or give them simple choices. If you use Microsoft Office Outlook to store contact information, a button to access it can be incorporated onto the form.

Example

Shown below is an example of a form from a letter template:

Company

Choose a company. Different companies might have different logos and addresses that can be inserted into the document.

Paper size

Choose whether to format the document to print on A4 or Letter size paper.

Recipient

Manually enter the contact details of the recipient or click the Outlook Contact button to access the Microsoft Office Outlook address book.

Sender

Manually enter the contact details of the sender or click the Outlook Contact button to access the Microsoft Office Outlook address book. A secretary might store the contact details of several potential senders in their address book.

Choose whether to include the company logo and address on the document. This can be useful for printing onto plain paper or for emailing the letter as an attachment.

Details

Default the date to the current date. Choose a closing (valediction) line.

Creating Word templates requires not only an intimate knowledge of Word but also the ability to programme in Visual Basic for Applications (VBA). Using our extensive experience, we could produce a template like the one above in less than one day. Even in a small company, the template would pay for itself very quickly.

For an informal discussion or to request a demonstration, please contact us.